Smart Waitlist Fill - Same Day
Fill same-day cancellations with prioritized waitlist cascade (30-min windows)
StandardHealthcareSaves 3-5 hours/week
What This Automation Does
Smart Waitlist Fill - Same Day automates the entire process from trigger to completion. This simple workflow uses EHR Webhook, Waitlist System, SMS to deliver measurable results. Expected impact: Fills 60-70% of same-day cancellations.
How It Works
1
Same-Day Cancellation
Appointment cancelled < 24 hours notice
2
📋 Fetch Waitlist from EHR
Get waitlisted patients sorted by: urgency, VIP status, flexibility
3
🏷️ Tag Open Slot
"slot-open-sameday-{{time}}"
4
🎯 Priority Score
Calculate: +3 overdue exam, +2 VIP, +2 flexible, +1 nearby
5
📱 SMS: Priority #1
"🚨 SAME-DAY OPENING! {{time}} TODAY! Reply YES in 30 min to claim it!"
Pricing
Integration availability depends on your platform's compatibility and API access. Schedule a call with our team to confirm.
Monthly Subscription
$649/mo
Medical (HIPAA Compliant) plan
- 3 automations included at no setup cost
- GHL sub-account with full configuration
- Ongoing platform access & support
- HIPAA compliance, BAA & encrypted data handling
One-Time Setup Fee
$350
per automation (with integration)
- Sub-account provisioning & snapshot
- Workflow configuration & testing
- Deployment & integration with your platform
Schedule a Free Consultation
No payment required — our team will finalize scope and pricing during the call.
Compliance & Security
HIPAA
All patient data encrypted in transit and at rest. BAA available for all integrations.