AI-Powered Waitlist & Cancellation Backfill
When a patient cancels, system instantly contacts waitlisted patients matching appointment type
ComplexHealthcareSaves 15-25 hours/week
What This Automation Does
When a patient cancels, system instantly contacts waitlisted patients matching appointment type. 30-minute response window, then cascades. Fills 60-70% of same-day cancellations.
How It Works
1
Cancellation Detected
Appointment cancelled/rescheduled
2
Query Waitlist
Find contacts tagged waitlist-type, sorted by date
3
Waitlist Alert #1
Slot opened! Reply YES within 30 min to claim
4
Response in 30 Min?
Wait for YES
5
Response?
YES→Book immediately | No response→Next on list
Pricing
Integration availability depends on your platform's compatibility and API access. Schedule a call with our team to confirm.
Monthly Subscription
$649/mo
Medical (HIPAA Compliant) plan
- 3 automations included at no setup cost
- GHL sub-account with full configuration
- Ongoing platform access & support
- HIPAA compliance, BAA & encrypted data handling
One-Time Setup Fee
$1,499
per automation (with integration)
- Sub-account provisioning & snapshot
- Workflow configuration & testing
- Deployment & integration with your platform
Schedule a Free Consultation
No payment required — our team will finalize scope and pricing during the call.
Compliance & Security
HIPAA
HIPAA compliant